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Residence Hall Regulations

The following Residence Hall Regulations apply to students who reside in Rampy, Smith, and Lowland Dorms.

The online content below does not contain information about disciplinary responses for violation of these regulations and policies. To view more in-depth information about disciplinary responses, download the handbook:

Residency Requirements

Living on campus is one of the best ways to experience all that college life has to offer. Ohio Valley University encourages all students to live in campus housing, but requires only certain students to do so.

Specifically, if you are an unmarried full-time student, you will be required to live in campus housing unless:

  • You have earned at least 60 credit hours, or
  • You are 21 years of age or older, or
  • You live at home with your parents in the primary family residence, or
  • You have lived 2 years in an OVU housing, or
  • You are a single parent with dependents in residence
Students who do not live on campus are required to have off campus address and phone number on file with OVU Business Office to avoid housing related charges. Additionally, students who are not required to live on campus should treat this privilege with extreme care and make personal choices that will be consistent with the University’s identity, mission, and purpose.

Dorm Opening/Closing Dates

Opening and closing dates for Smith, Rampy, and Lowland Halls can be found on the academic calendar. Students who arrive prior to the opening date are responsible for securing alternative housing off campus. Students with extenuating circumstances due to travel issues must submit an e-mail request to the Director of Residence Life (This email address is being protected from spambots. You need JavaScript enabled to view it.) to receive permission to arrive early or stay late. Please note the following schedule for opening and closing of residence halls for the 2018-2019 academic year and make your travel plans accordingly.

Dorms Open for Fall Semester:

- Fall Athletes:  August 11, 2018

- First Time & Transfer Students:  August 16, 2018

- Returning Students:  August 19, 2018

Dorms Close for Thanksgiving Break: November 16, 2018

Dorms Close for Winter Break: December 14, 2018

Dorms Open for Spring Semester: January 12, 20198

Dorms Close for Spring Break: March 8, 2019

Dorms Close for Summer Break: May 10, 2019

Residence Halls are closed during breaks (listed above) and residents are required to make other housing arrangements during those times. Students who are actively participating in University sponsored activities/programs may be granted permission by Student Life Personnel to remain on campus. Supervision during these times must be provided by a University employee from the activity/program.

Check-In Procedures

  • Each time you check into a new room, you must complete a Room Condition Report as part of the check-in process. You and the Resident Assistant will review the report and inspect the condition of your room.
  • Room changes must be requested in writing, stating the reasons, approved by the dormitory supervisor, and will only be considered after the second week of the semester. If students change rooms without permission, they will forfeit their entire room deposit of $150.
  • Any resident who chooses to move into an empty room after the semester starts, will automatically be charged for a private room.

Keys

  • Every resident is required to obtain a room key. You will be charged a partially refundable key deposit of $35.00. Lost keys should be reported immediately to the dormitory supervisor, and will result in forfeiture of deposit. $50.00 will be charged each time a new key is issued.
  • Only dorm supervisors and RA’s should be asked to unlock a student’s dorm room in the event that a student’s key is unavailable. Security will not open doors.
  • Each student is permitted one door unlock free of charge. There will be a $5 fee for each additional unlock.

Check-Out Procedures

  • When checking out, you must carefully remove all wall posters, pictures, tape, Plasti-tak, etc.
  • Rooms must be thoroughly cleaned prior to check-out. Damage will be considered your responsibility.
  • Room keys must be returned directly to the Resident Assistant in order to receive the partial refund.
  • You must also sign and complete a Room Condition Report.
  • If the room needs cleaning or damage repair, all or part of the deposit may be forfeited. If a refund is due to you, it will be returned following the completion of your final semester in the dormitory, processed through the Business Office.
  • If you fail to complete the check-out process, all of the room deposit will be forfeited.
  • If you fail to return your room key upon check-out, you will be charged a fine of $50.00.
  • Any furniture belonging to the residents left in the room at the end of the semester will result in a $150.00 fine.

Cleanliness, Damage and Work Orders

Living in campus housing is a privilege, which carries certain responsibilities. One of those responsibilities is to maintain a clean and damage-free environment that all students can enjoy.

In light of that concern, a $150.00 room deposit will be charged to your account as part of the initial semester registration. You are responsible for any damage that may occur in your room. Damage should be reported immediately to the Dormitory Supervisor or Resident Assistant. You must also report any damage that occurs to the residence hall baths, laundries, hallways, etc. Those responsible will be billed for the cost of the repair. Any damage may reduce the amount of refund from the deposit.

Additionally, you are encouraged to keep your living areas neat and clean at all times. Residents are responsible for supplying their own cleaning supplies and vacuums. Student Life personnel will make an inspection of your room twice a month. You must thoroughly clean your living area prior to inspection. If you fail a cleanliness inspection, you will be fined $25.00. Residents with habitual room cleanliness violations will be required to meet with the Dean of Student Life. In the event that a Work Order becomes necessary involving your dorm room or shared spaces, submit a work order at www.forms.ovu.edu.

Laundry Facilities

The University provides laundry facilities in each residence hall, however the machines are under an outside contract and not the responsibility of University staff. Be sure that you don’t leave your clothing unattended. Ohio Valley University is not responsible for damage to or loss of property in the laundry facilities. If you experience problems with the laundry machines or card readers, you must report this issues directly to the contracted company at the number provided on any of the machines.

Curfew

The University has an evening curfew for resident freshmen and sophomore students (those who haven’t completed 60 credit hours or have not resided in the dorms 2 years). Students who have completed 45-59 credit hours and are in good academic standing may request an exemption from curfew, pending approval by the Director of Resident Life.

On Sunday – Thursday, curfew is midnight to 6 AM. On Friday and Saturday, curfew is 1 AM to 6 AM. During curfew, students must be in the assigned areas of their residence halls. Nightly room checks will be made in every room and it is the freshmen and sophomores responsibility to be visually seen by a Resident Assistant. After being seen by a Resident Assistant and counted as present for curfew, students may return to the Commons area (not leave the dorms) on Sunday – Thursday until 2AM. On Friday and Saturday, students may return to the commons after room check for the remainder of the night. Improper use may result in loss of the privilege.

Students who have earned 60 credit hours, are 21 years of age or older, or have lived in the dorms 2 years already are granted the privilege of not having curfew restrictions. If you fall into this category, you are expected to use this privilege with discretion and consideration for others.

Each student with a curfew is allowed 15 “late minutes” each semester. After those “late minutes” are used, violations of the curfew policy will result in disciplinary action (to view more in-depth information about disciplinary responses, download the handbook).

If a student aids another student in violating curfew (i.e. allowing an underclassman to sneak through a window), that student will be disciplined in the same manner as the student violating curfew (see above). Anyone who aids freshmen and sophomores in violating the curfew policy will lose their curfew privileges and will be expected to follow the sign out policy for two weeks.

If students who have curfew leave the residence halls after curfew or engage in behavior that is deemed to be an attempt to deceive residence hall personnel (i.e. stuffing beds or intentionally avoiding cameras), stiffer disciplinary action will result (to view more in-depth information about disciplinary responses, download the handbook).

If for reasons beyond your control you are detained and cannot return to campus at the expected time, you must phone the “On-Call” Resident Assistant (Men call 304.494.4905 and Women call 304.494.4812). Text messages will not be acceptable, however, voice mail messages may be left. These numbers are to be used by residents only.

Sign Out

Resident students under curfew who plan to be off campus overnight must sign-out by curfew, must go to the destination indicated on the sign-out sheet, may not sign-out to the homes of single students of the opposite sex, and must leave the residence halls before curfew on the night of their scheduled departure. Sunday through Thursday, students with curfew requirements are permitted to sign-out only to their parent’s home. If students remain in the residence hall past curfew, or return prior to date indicated, the sign-out will no longer be valid. Students who sign-out are not permitted to return to the residence hall prior to 6 AM the following morning. Anytime a student who has curfew wishes to stay at a local hotel with visiting parents, he/she must have pre-authorization from the Associate Dean of Student Life. Student Life personnel reserve the right to investigate the accuracy of the information submitted on the sign-out sheet.

PLEASE NOTE: It is the student’s responsibility to sign-out for overnight University sponsored trips, such astravelling with a sports team, etc.

Quiet Hours

Quiet hours are designed to provide an environment that is conducive to rest and study.

Official quiet hours in the residence halls begin at 11:00 PM on weeknights and midnight on the weekends and continue until 8:00 AM the next day. During these hours, there should be no noisy activity in the rooms, halls, lobbies or lounges, nor should there be audible noise from televisions, stereos or radios outside the rooms at any time. You are encouraged to use headphones for private listening.

Violations of the quiet hours policy may result in disciplinary action (to view more in-depth information about disciplinary responses, download the handbook).

Safety and Security

One of the best aspects of living on campus at Ohio Valley University is the focus on safety and security for residents. The University attempts to provide such an environment, and there are some things that you can do to help.

Specifically, students should keep their rooms locked at all times. The University will NOT be responsible for lost, stolen, or damaged property. If this is a concern for you, you are encouraged to purchase personal property insurance that covers such loss. Report any lost or stolen items to the Dormitory Supervisor immediately.

Students or visitors will not be permitted access to your room without your permission.

Commuters cannot be in the Commons, Rampy Hall, or Smith Hall after curfew. Residents will be charged $25 per night for each overnight guest. Overnight guests must remain in the residence halls after curfew each night and until 6 AM the following morning.

Also, students should not remove window screens; may not use windows for entry or exit, nor may they assist others in doing so.

Violations of Safety & Security policy will result in disciplinary action (to view more in-depth information about disciplinary responses, download the handbook).

Finally, students are asked to be aware of the fire extinguishers, fire/smoke alarms, and door closures that are installed in various locations on campus including the residence halls. Periodic fire drills will be conducted in each residence hall, and students are expected to participate and obey all guidelines set up for each drill. Tampering with fire extinguishers or other safety equipment (including emergency lighting and signs) shall result in a $100 fine from the university per offense and additional sanctions as required by state law.

Prohibited Items and Activities

Prohibited Items:

  • Pets
  • Candles, incense/incense burners, candle warmers and plug-ins
  • Appliances that present a fire hazard such as hot plates, skillets, toasters, grills, deep fryers, slow cookers and toaster ovens
  • Darts and Dartboards
  • Wall hangings that are revealing, suggestive, contain bad language, advertise alcohol or illegal substances, or are racially offensive to individuals or groups
  • Street or road signs or any other type of public property
  • Power tools, and tools with sharp edges
  • Extension cords must be directly plugged into an outlet or a power surge protected strip and must not be connected to each other
  • E-cigarettes, vaping apparatus, lighters, fire igniters, etc.

Prohibited Activities:

  • Food is not to be sold in the residence halls.
  • No soliciting will be permitted in the dormitories.
  • Water battles, rowdy or potentially harmful or destructive activities
  • Outdoor sports equipment may not be used indoors.
  • Overnight babysitting
  • Inappropriate Public Displays of Affection (PDA)
  • Profanity, vulgar/offensive language, and disrespect for authority are not permitted at any time.

Violations of the Prohibited Items & Activities Policy will result in disciplinary action (to view more in-depth information about disciplinary responses, download the handbook).

Furnishings in the Residence Halls

  • Dormitory rooms are adequately and appropriately furnished with a bed, dresser, desk, and closet. Feel free to organize your room furnishings as you please, as long as you don’t remove them from your room.
  • Cable jacks are available in each room. Students need to provide their own cable-ready televisions and co-axial cables.
  • Residence hall rooms are pre-wired into the campus phone/voice mail system, and a phone is provided. The phone service provides local calling capabilities only. For safety reasons, students need to keep their phones plugged in at all times.
  • Each residence hall also has two lounges, and a large commons area is placed between the residence halls to encourage student activities.
  • Rooms are 17’ 10” by 11’ 9”. Windows measure 49” wide by 55” high. Blinds are built into the windows.

Enforcing University Regulations

To ensure your cooperation with University Regulations, Student Life personnel reserve the right to enter and inspect residence hall rooms without prior notice. Unauthorized inspections will occur only when warranted. Additionally, Student Life personnel reserve the right to confiscate personal property that violates University Regulations. Finally, the University will cooperate with local law enforcement officers who wish to enter or search the residence halls for the purposes of locating illegal drugs or questioning students about illegal activities.

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