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Chapel & Assembly Attendance Policy

Chapel and Assembly is designed to gather the OVU community on a daily basis to strengthen and support the identity, mission, and values of Ohio Valley University. Additionally, Chapel and Assembly is designed to enhance relationships within the community and to enhance each participant’s character development and spiritual formation.

Attendance Requirements

All students are required to attend Chapel and Assembly each semester of fulltime enrollment (12 or more credit hours) and are required to attend 50 of the 75 Chapel and Assembly sessions scheduled each semester.

Attendance Requirement Reductions

All students are expected to meet the above mentioned requirements; however, student facing certain circumstances may request that their attendance requirements be reduced by the Office of Student Life. You may request a reduction based on one of the following reasons:

  • You are student teaching
  • You are enrolled full-time in an interdisciplinary studies Track III program and consequently have a class conflict
  • You have a work-related conflict
  • You are a commuting student who does not have classes between 10:00 am and 1:00 pm on two or more days a week.

A request for a reduction based on one of the above reasons must be submitted to the Assistant Dean of Student Life no later than the Friday of the second week of each semester. The request will be reviewed by the Office of Student Life and the student will be notified of their attendance requirement. With the exception of student teachers, no full-time student will receive a reduced minimum attendance requirement below 28 days.

Students approved to be excused from attending one or more days per week for one of the above mentioned reasons will have their attendance requirement adjusted as follows:

Number of days excused per week Minimum number of chapel sessions required
1 No effect on minimum attendance requirement
2 40 sessions
3 25 sessions

 

Failure to Meet the Attendance Requirements

Students who fail to meet the minimum attendance requirement will be placed on Chapel & Assembly Warning. Students on Chapel & Assembly Warning must attend a minimum of 50 Chapel & Assembly sessions during the semester in which they are on warning. Students on warning will not have their minimum attendance requirement reduced for extenuating circumstances.

If a student on Chapel & Assembly Warning meets Chapel & Assembly attendance requirements, he or she will be removed from Warning. If at any point in the semester it becomes clear that a student on warning will not be able to meet the minimum attendance requirement, he or she will immediately be placed on “Chapel & Assembly Probation” and will remain on probation the following semester.

Students on Chapel & Assembly Probation must meet with the Dean of Student Life to determine appropriate strategies for successfully fulfilling the requirements for the following semester. While on Chapel and Assembly Probation, a student will not be allowed to participate in university-sponsored activities, including student organizations and intramurals, and may not hold an elective campus office. In addition, a student on Chapel & Assembly Probation will not be allowed to represent Ohio Valley University at various events, including performances, intercollegiate athletics, and other competitions.

If a student on Chapel & Assembly Probation meets Chapel & Assembly attendance requirements, he or she will be removed from Probation. If a student on Chapel & Assembly Probation fails to meet the minimum attendance requirements, he or she will be suspended from the University for one semester; the notification of suspension will occur during the week that follows the last day of finals.

A student who is placed on Chapel & Assembly Probation or Suspension is granted the right of an appeal. The student must first write a formal written appeal to the Dean of Student Life explaining the reasons for the appeal. This formal written appeal must be submitted prior to the first day of classes of the semester during which the student will be on probation or suspension. The Chapel & Assembly Attendance Committee will meet to review the appeal and may request a personal interview with the student. The student appealing has the right to meet with the committee, but he or she may rely only on the written appeal. The student may not bring legal counsel or other advisors to the appeal hearing.

Chapel and Assembly Etiquette

Students are asked to respect the Chapel & Assembly environment by refraining from the use of laptops, headphones, cell phones, and other electronic equipment. Students are also asked to refrain from any behavior that disrupts the attention of those around them. A student who disregards this policy will be marked absent and will be notified of this absence by an email sent to his or her OVU e-mail address; in addition, those who leave chapel early for non-emergency reasons will be marked absent and notified by the Associate Dean of Student Life.

Tardy

A student who arrives at 11:10 a.m. or later will not be permitted to enter the chapel and will be counted as present for Chapel.

Transcript

Your schedule will list “CHAPEL – Attendance Requirement,” and your grade report and transcript will also show “CHAPEL – Attendance Requirement.” You will earn a grade of either S (satisfactory) or U (unsatisfactory), based on whether you meet your chapel attendance obligation. Although chapel will look like a course on your transcript, it will be for 0 credit hours; consequently, your Grade Point Average (GPA) will not be affected by whether you meet (or do not meet) your chapel attendance obligations.

end faq